Most exhibition problems are not on the stand, they are in the car park at 7am when someone realises the extension cord got left in the office. This checklist covers everything an NZ exhibitor needs, grouped the way you will actually pack it: structure, signage, staff, stock and the small stuff that gets forgotten.

The Structure: Marquee or Booth Shell

If your event includes an outdoor component or you are supplying your own shelter, start here.

• Marquee, correctly sized for the site. A single site suits a 3x3 Printed Marquee Tent, a double site suits a 3x6. See the full marquee size guide if you are unsure which fits.
• Pegs, ropes and a tie down kit. These come included with printed marquees, but a spare Superior Tiedown Kit is worth throwing in for exposed or coastal sites.
• Half walls or a printed back wall, if the booth needs a defined edge or extra branding surface.
• A fitted table cloth, to turn a hired trestle into branded signage rather than bare plastic.

Signage: Get Seen From the Aisle

• A pull-up banner or two. The Pull-Up Banner Stand at 850 x 2010mm suits a doorway or corner, and the wide version opens to 1200mm if your artwork carries more copy. Full detail sits in the banner sizes guide.
• A back wall or stretch fabric wall, for expo stands that need a large, continuous branding surface behind the counter.
• A teardrop or feather flag, if the site allows outdoor signage to pull people in from further away.
• Directional signage, if your stand is tucked away from the main aisle.

ID and Access: Lanyards, Badges and Passes

• Staff lanyards, printed with your logo so your team is instantly identifiable. See the lanyard guide for material and width options.
• A breakaway clip on every lanyard, particularly on a busy show floor with crowds and cabling underfoot.
• Spare ID card holders and badge reels, in case a staff pass gets left at the hotel.
• VIP or exhibitor passes, printed and packed the night before, not the morning of.

Business Development Gear

• Business cards. Bring more than feels necessary. A quiet show can still burn through a stack faster than expected.
• A lead capture method. Whether that is a scanner, a signup sheet, or a QR code on your banner, decide before the show, not on day one.
• Notebooks and pens for staff to actually write down conversations. Phone notes get lost in the noise of a show floor.
• Printed flyers or a spec sheet, for visitors who want to take something away to read properly later.

Power and Set-Up Essentials

• Extension cords, more than one length. Power points are rarely where you need them.
• A power board with surge protection.
• Gaffer tape, for cables, loose signage and anything that needs to stay put for three days.
• A basic toolkit, including zip ties, scissors and a multi-tool.
• Spare batteries, for anything wireless on the stand, including card readers and lighting.
• A Marquee Mounted Light Bar, if the show runs into the evening or the venue lighting is poor near your site.

Branded Giveaways

Giveaways are what visitors take home and remember your stand by. A tighter shortlist works better than a table piled with everything in stock:

• A useful daily item, such as a drink bottle, notebook or tote bag, something people will actually use again.
• A confectionery or small hamper option, for visitors who stop for a chat but do not need a full product giveaway.
• A tiered approach: a low cost item for general foot traffic, and a better quality item reserved for qualified leads or longer conversations.

Full range options sit in the exhibitions and events collection.

Comfort and Contingency

• Water and snacks for staff. Trade show days are long, and the closest food stall is often a queue.
• Comfortable shoes. Obvious, but the most commonly ignored item on this list.
• A first aid kit, including basics like plasters and pain relief.
• Hand sanitiser and tissues.
• A phone charger and a portable power bank.
• Rain gear, if any part of the show is outdoors. An Emergency Poncho folds down small enough to keep in a bag without thinking about it.

The Master Packing List

• Marquee, pegs, ropes and tie down kit
• Pull-up banner and any wall or flag signage
• Table cloth
• Staff lanyards with breakaway clips and spare ID holders
• Business cards, notebooks, pens and any lead capture tool
• Extension cords, power board, gaffer tape, zip ties, spare batteries
• Branded giveaways, tiered by budget
• Water, snacks, first aid kit, hand sanitiser
• Phone charger, power bank, rain gear

Order Your Exhibition Kit From One Supplier

Sourcing marquee, banners, lanyards and giveaways from a single NZ supplier means one design brief, one point of contact, and branding that matches across every piece of the stand. Dynamic Gift covers all of it under one quote, with a free design service and a Price Beat Guarantee.

Planning your next show? Send the categories you need through the exhibitions and events range and get a free, obligation free quote back.

Frequently Asked Questions